Snowden Farm ES PTA - Executive Board Member Interest

June 8, 2019

 

If you’re child(ren) will be attending Snowden Farm ES and you would like to run for one of the executive officer positions below, please send an email indicating your interest, to ptanominate.snowdenfarmes@gmail.com.  You will receive a reply with additional information.  Questions about these roles or the process are welcome as well.  If you are on the Steering Committee and have already stated your interest in a position, you do not need to send an email.

 

President:

  • preside at all meetings of this local PTA/PTSA, the board of directors, and the executive committee;

  • coordinate the work of the officers and committees of this local PTA/PTSA in order that the purposes may be promoted;

  • be a member ex officio of all committees except the nominating committee;

  • perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors;

  • review bank statements monthly and initial; and

  • represent this PTA/PTSA at all council meetings or send an alternate.


Vice President I – Membership/Volunteer Coordination:

  • act as aid to the president;

  • serve as president in the absence of the president or at the president’s request;

  • successor to President; in the event of the president’s resignation, assume all duties until the president’s position is filled in accordance with the bylaws;

  • support volunteer coordinator for PTA and school to track all volunteers and their hours;

  • support committee chairs by identifying volunteer resources, coordinating volunteer needs and assist in attaining physical needs required for an event;

  • support Membership to ensure enrollment and dues are processed;

  • establish and/or maintain the list serve/mailing list;

  • perform such other duties as may be prescribed in these bylaws or assigned by this PTA/PTSA or by the board of directors.


Vice President II – Fundraising/Event Planning:

  • act as aid to the President;

  • serve as President in the absence of the President and the Vice-President I or at the President’s request;

  • successor to Vice President I; in the event the President’s resignation, assume Vice President I’s position while maintaining current duties;

  • successor to President; in the event Vice President I chooses not to assume the office of the President;

  • support fundraising and event planning committees;

  • work with all committee chairs to ensure “Plan of Work” and “Post Plan of Work” are on file for each committee;

  • perform such other duties as may be prescribed in the Bylaws or assigned by this PTA/PTSA or by the Board of Directors.

Treasurer:

  • have custody of all funds of this local PTA/PTSA;

  • keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;

  • make disbursements as authorized by the president or board of directors of this local PTA/PTSA in accordance with the budget adopted by this local PTA/PTSA;

  • present a written financial statement at every meeting of the executive committee, the board of directors, the general membership and at other times when requested by the board of directors;

  • make a full report before the newly elected officers officially assume their duties;

  • be responsible for the maintenance of such books of account and records as to conform to the requirements of Article IV, Section 13 of these bylaws;

  • be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland PTA office within thirty (30) days of filing;

  • have the accounts examined at the close of the fiscal year and upon change of treasurer by an auditor or an auditing committee of not less than three (3) persons who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.  An auditor or an auditing committee shall be selected by the board of directors at least thirty (30) days before the new officers assume their duties;

  • and perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the board of directors.

Corresponding Secretary:

  • attend all monthly PTA meetings;

  • in the absence of the Recording Secretary, record and distribute the minutes of all meetings of this PTA, the board of directors, and executive committee; be prepared to read the minutes of the previous meeting

  • act as custodian of PTA records, including filling of all records generated by the Corresponding Secretary;

  • read incoming correspondence at meetings and write any outgoing correspondence on behalf of the PTA;

  • maintain documents – volunteer forms, flyers, committee list, etc;

  • maintain the PTA calendar;

  • Secure school facilities for all PTA events through ICB/Active Montgomery;

  • direct the webmaster in updating the website;

  • perform such other duties as may be prescribed in these bylaws or assigned by this PTA/PTSA or by the board of directors.

Recording Secretary:

  • attend all monthly PTA meetings;

  • record and distribute the minutes of all meetings of this PTA, the board of directors, and executive committee;

  • be prepared to read the minutes of the previous meeting;

  • act as custodian of PTA records, including filling of all records generated by the recording secretary;

  • have a current copy of the bylaws;

  • maintain a current membership list;

  • perform such other duties as may be prescribed in these bylaws or assigned by this PTA/PTSA or by the board of directors.

 

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