The PTA Board is a group of dedicated volunteers that ensures the mission and purpose of the PTA is upheld at all times. The President, Vice President, Secretary, and Treasurer are elected by the Membership. The Delegates and Committee Chairs are appointed. If you have any interest or questions about being a board member for the next year, please let any current board member know!
PTA Board Officer Responsibilities
President
Preside at all meetings of this PTA, the board of directors, and the executive committee.
Coordinate the work of the officers and committees of this PTA so that the purposes may be promoted.
Be a member ex officio of all committees except the nominating committee.
Provide event support to all committee chairs so they can perform their duties successfully, through identifying volunteer resources, coordinating volunteer needs, and assisting in attaining physical needs required for an event.
Perform other duties as prescribed in the bylaws or assigned by this PTA or the board of directors.
Prepare weekly correspondences from the PTA for the Principal's or Teacher's weekly messages.
Attend and preside at regularly scheduled meetings with the Principal/ Administration.
Review bank statements monthly and initial.
Manage the PTA membership system as well as PTA filing system.
Represent this PTA at all council meetings or send an alternate.
Vice President
Attend all monthly PTA meetings and act as an aid to the President.
Serve as President in the absence of the president or at the president’s request.
Act as the successor to President; in the event of the President’s resignation, assume all duties until the bylaws fill the President’s position.
Provide event support to all committee chairs so they can perform their duties successfully, through identifying volunteer resources, coordinating volunteer needs, and assisting in attaining physical needs required for an event.
Support PTA membership system and ensure enrollment and dues are processed.
Perform other duties as prescribed in these bylaws or assigned by this PTA or the President.
Secretary
Attend all monthly PTA meetings.
Record and distribute the minutes of all meetings of this PTA, the board of directors, and the executive committee.
Conduct the approval of prior minutes at monthly PTA meetings.
Act as custodian of PTA records, including filing all records.
Maintain the most current copy of the bylaws and manage any updates.
Perform other duties as prescribed in these bylaws or assigned by this PTA, the board of directors, and the executive committee.
Manage the process of writing, preparing, and submitting grant applications (or similar), PTA School of Excellence applications, letters of recommendations, etc. as deemed necessary by this PTA, the board of directors, and the executive committee.
Treasurer
Have custody of all funds of this PTA.
Keep a full and accurate account of receipts and expenditures, including monthly reconciliation of the bank statement.
Make disbursements as authorized by the President, board of directors, and the executive committee in accordance with the budget adopted by this PTA.
Attend all PTA meetings and provide a financial update of this PTA to the general membership or at other times when requested by the President, board of directors, or the executive committee.
Be responsible for the maintenance of such books of account and records as to conform to the requirements of Article IV, Section 13 of the bylaws.
Be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland PTA office within thirty (30) days of filing.
Manage the preparation of the PTA annual budget and conduct the budget approval process through the general membership at the final PTA meeting of the year.
Have the accounts examined at the close of the fiscal year and upon change of treasurer by an auditor or an auditing committee of not less than three (3) members of the general membership who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The board of directors shall select an auditor or an auditing committee at least thirty (30) days before the new officers assume their duties.
Perform other duties as prescribed in the bylaws or assigned by the President, board of directors, and the executive committee.
Delegate I and II
Delegates serve as the link between our school community and the Montgomery County Council of PTAs (MCCPTA) and assist PTA members understand and engage in advocacy efforts, focus groups, task forces, etc. which benefit all children and public schools in the county. Duties include attending the monthly Delegate Assembly Meetings (currently virtual) during the school year to listen, discuss, and determine countywide PTA positions on key issues. Delegates should also plan to attend the Wilson Wims PTA monthly meetings to report to the membership on important issues brought forth at the Delegate Assembly Meetings. If advocacy is important to you and you would like to join our team, please reach out to the PTA President at president@wwespta.org.
WWES PTA Bylaws 2022.pdf